On the retail side Tony and Deborah Blomfield, owners of Port of Call, a furniture, art gallery and frame shop say, “The three ingredients of successful customer service are…

• Relationships
• Relationships
• And Relationships

Everyone talks about customer service” says Tony, “and while no business likes problems, only problems offer the opportunity to demonstrate the reality of customer service.”

“We pride ourselves in doing whatever it takes to satisfy the customer,” Deborah continued. “This develops relationships that create confidence, customer loyalty and ultimately repeat business.”

What can business leaders learn about instilling a high-performance customer service culture at their companies? Southwest and Port of Call provide the following guides.

Focus on competitors, customers, and societal changes, rather than internal business forms, protocols, and procedures. Deborah did six weeks of market study before selecting French Country style as the right fit for the homes being built in their area as well as the demographic changes of their market. Have you done extensive market studies to determine what your customer really wants?

Rely on a set of well-understood organizational values to drive employees’ behavior and empower them to help customers, rather than inflexible rules and ponderous procedures manuals. Do your people know the values, have you given them the training they need to act on them and are you living them yourself?

Customers don’t want to deal with sales, marketing and other venders to solve their problems. Avoid endless analysis of service issues by admitting there is no “perfect knowledge,” only good judgment. Require everyone on your team to work with customers and have them report on what they learned and what they plan to do with this knowledge.

Recognize that budgets and other documents are worthless unless they lead to meaningful customer satisfaction and, if they don’t lead to that goal, they can be changed. Be a true “intellectual,” valuing complaints on their merits rather than on the status of those who submit them.

Give your people the opportunity to solve problems in areas other than those of direct responsibility, and let employees learn each other’s jobs to develop empathy, learning, and unity.

Create a general strategic plan to use as a benchmark, not as a bible to guide your decisions and actions. Be prepared to pass up revenues and markets to carve out a definable and understandable “niche.”

Customer service mandates that Meeting Industry professionals and Meeting Industry organizations provide an enjoyable and convenient experience. Customer service mandates an enjoyable and convenient experience. People deliver that experience and profits are the by-product of creating and presenting it.

Questions for discussion:

What would we have to do to empower our people to satisfy customer complaints on the spot rather than passing the customer on to a different department or up to a manager?

What level of policies and procedures do we need in order to provide our people with a reasonable guideline? Do we have too many or too few rules and regulations at this time?

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